AP Automation with Oracle Apex and Document Understanding

The Overview

Services: Oracle APEX Development, Consulting

Solutions: Reporting, Oracle AI Integration

Industry: Transportation & Logistics

Trailcon Leasing is a leading transportation company in Canada, specializing in trailer rentals, leasing, and maintenance solutions. Handling thousands of invoices from subcontractors each month, the company sought to streamline its invoice processing, which was previously a labor-intensive and error-prone task due to the variety of formats and manual data entry involved.

The Challenge

Trailcon faced several key challenges in their invoice processing workflow:

Manual Invoice Processing: Invoices arrived in various formats via email and had to be processed manually by human agents.
Inefficient Workflow: Processing thousands of invoices each month consumed significant time and resources.
Risk of Errors: Manual data entry led to fatigue and frequent errors, particularly when extracting specific data fields such as taxes that varied by Canadian provinces and territories.

The Solution

Insum supported Trailcon in developing an application utilizing Oracle’s AI-powered Document Understanding service to automate the parsing of digitized invoices. Key aspects of the solution included:

Custom Model Training: Since the pre-trained AI models were based on U.S. datasets, Insum employed transfer learning to adapt the models to extract data fields unique to Canada, such as provincial tax codes.
Semi-Automated Processing Module: Insum helped integrate a semi-automated module into Trailcon’s lease management application. This module downloads invoice PDFs from emails, uses the AI model to pre-populate the required data fields, and allows human agents to validate and adjust the information before it is sent to the finance department for payment.

The Results

The implementation of the AI-powered invoice processing solution led to the following benefits:

Significant Time Savings: Processing time was reduced from 30 minutes to just 5 minutes per invoice.
Increased Accuracy: The solution reduced the frequency of data entry errors and alleviated the fatigue commonly associated with manual data entry.
Enhanced Efficiency: By automating a substantial portion of the workflow, Trailcon’s finance department was able to focus on more value-added tasks, improving overall operational efficiency.

Learn more about this clients’ story featured at Oracle

Work with Us

We appreciate your interest in learning more about Insum.

We want to learn about how we can work with you.
Do you have any questions or need more info?

Fill out this form, and a member of our
team will connect with you. Let's talk!

Some of our other case studies

Transforming Shipping Operations with Oracle APEX at Nidec Leroy-Somer

Discover how a leading manufacturer improved its shipping operations by integrating Oracle APEX with Oracle E-Business Suite, reducing processing time and increasing efficiency with a modern, real-time shipping interface.

Banking on a Customer Application

Discover how an international banking group improved operational efficiency, reduced customer duplication errors, and enhanced data security through a custom Oracle APEX application integrated with Oracle EBS.

Creating a Supplier Portal with Oracle APEX

Learn how Insum replaced an inefficient and cumbersome Excel spreadsheet and implemented an Oracle APEX-based Supplier Portal that revolutionized data handling, increasing efficiency and accuracy for a global electronics manufacturer.

Moving Air Transat to the Cloud

Air Transat collaborated with Insum to transition its critical scheduling application to Oracle Cloud, addressing server inefficiency and high replacement costs. This move enhanced performance and achieved significant savings.